Upon application, students with good reasons can be exempted from the commitments of a traditional degree programme (academic leave). The total duration of leave should not exceed two semesters.
Semesters of leave will be recorded as semesters of leave in our records. They count as university semesters, but not as subject-related semesters.
Students on leave
An application for academic leave must be submitted before start of lectures. If the cause for leave occurs after start of lecture the application should be submitted without delay.
It is not possible to apply for academic leave for previous semesters.
For application please use the form available below. The application can be submitted by post or e-mail (studiensekretariat@uni-ulm.de) to the Office of Student Affairs. The Studiensekretariat will make a decision based on the application form.
Academic leave is only possible with the existence of a good reason. The following situations constitute a good reason: if a student
Academic leave can only be granted if sufficient proof of the reason for academic leave is submitted along with the application form.
During a semester of academic leave it is generally not possible to take any exams.
The exceptions to this rule are:
Yes, students with children can take up to six semesters of academic leave. This is due to the German laws "Mutterschutzgesetz" and "Bundeselterngeld- und Elternzeitgesetzes".
Students that take semesters of academic leave because they raise and care for their children are allowed to attend lectures or use university facilities. They are also allowed to take exams during their semesters of academic leave.
Semester fees must be paid during a semester of leave. There are no exemptions from semester fees due to a semester of leave.
You can find more information on all fees during your studies here.
You can apply for an exemption of the tuition fees (tuition fees for international students or for a second degree).
A semester of acacemic leave can be granted if the practical placement takes longer than the practical placement defined by the examination regulations. This regulation is valid for practical placements in Germany and abroad. Academic leave cannot be granted for a practical placement that lasts only for the duration according to the examination regulations. The application for academic leave has to be signed by the chai of the examination board.
Student Administration and Examinations Office
Ulm University
89069 Ulm
Telephone: +49 (0)731/50-24444
Fax: +49 (0)731/50-12-22058 and 12-31185
E-Mail: studiensekretariat(at)uni-ulm.de
Street address:
Universität Ulm
Studiensekretariat
Albert-Einstein-Allee 11
89081 Ulm
For technical reasons it is absolutely essential that the reference is entered properly filling in the transfer form. Prompt re-registration cannot be guaranteed otherwise.
The first four digits of the reference code define the year of the semester, the fifth digit defines the summer(=1) or winter(=2) semester. Those five digits are followed by the matriculation number of the student.
Here is an example for the reference code used to re-register for the summer semester 2024: 202410123456 last name, first name (Please write your matriculation number instead of 0123456)
Students can find their personal reference in the Campusportal by clicking on "Student Service" --> "Payments"
Please add your last name and first name to the reference code: 202410123456 last name, first name (Please write your matriculation number instead of 0123456)
The deadlines for re-registration end
The fees are to be transferred during this period even if the 10.02. or 10.08. is a Saturday or Sunday. You will find the total amount of payable fees here.
You will find a list of the payable fees per semester here.
Late payments will be assessed a late fee in the amount of 20.00 Euro if payment is made after 10 February for a summer semester and after 10 August for a winter semester.
The certificate of paid fees for all semesters can be found in the old Hochschulportal until winter semester 2023/2024. Certificates starting from summer semester 2024 are listed in the new campusportal.
Please print the certificates of enrolment by logging on to the campuslportal. Ulm University will not send any certificates of enrolment by post.
When taking an exam or submitting the final thesis students have to be enrolled in a study program. Enrolment is not necessary when taking an exam between the beginning of a semester (1 April or 1 October) and one month after the beginning of the lecture period (usually mid May/mid November).
Please note: for state examinations (physicum in medicine and dentistry, medical and dental examinations in medicine and dentistry and state examinations in the teaching degree programs) enrollment is required at time of taking an examination.
Re-registration is not possible if a student
Please contact the responsible official in the Studiensekretariat if you have any questions concerning your re-registration.
Students that finished their bachelor studies and wish to start their master studies in the next semester can choose between the following options of re-registration:
You pay the fees for the next semester in time (10 August/10 February) and re-register for the next semester. You will be re-registered as a bachelor student for the time being. After having passed your final exams of your bachelor studies and applying for enrolment in the master programme the responsible official in the Studiensekretariat will enrol you in the master programme. Please note that this is only possible before the exam period starts in February/July.
If you do not re-register in time you will be withdrawn from Ulm University at the end of the semester. After having passed your final exams of your bachelor studies you will transfer the payable fees (no late fee!) and apply for re-enrolment in the master programme. Enrolment certificates for the next semester can only be issued after re-enrolment.
No matter which possibility you choose please note:
In restricted master programmes you need to apply for admission first. After receiving the admission letter you need to apply for enrolment in the master program within the deadlines stated in your admission letter. If you do not enrol in time your access is denied.
In not restricted master programmes you do not need to apply for admission. The prerequisites for enrolment will be checked by the responsible official in the Studiensekretariat.
Usually re-registration is not possible for students that have finished their studies at Ulm University.
Re-registration is possible however if students are enrolled at a foreign university after their graduation at Ulm University.
For further infromation please contact the Studiensekretariat.
Click here for information about the refund of fees.
Account holder (Kontoinhaber):
Kasse der Universität Ulm
LBBW/BW-Bank Stuttgart, Filiale Ulm
BIC (SWIFT-Code): SOLADEST600
IBAN: DE83 6005 0101 0405 7045 54
The recognition of study and examination achievements that have already been completed before enrolment in the degree programme at Ulm University must be applied for in their entirety within one semester after the start of the degree programme. Recognitions submitted later than the named time period are not possible.
If you would like to change your study programme and your new study programme is a bachelor programme that does not require prior admission, please contact the responsible official of the Student Administration and Examinations Office. Please fill in the form located on the right side of this website. Usually you do not have to hand in any other documents. Please make sure that your visa and/or your university entrance qualification allow you to enrol in the new study programme.
The deadlines for applications are:
winter semester: 30 November
summer semester: 31 May
If you would like to change your study programme and your new study programme is a master programme that does not require prior admission, please contact the responsible official of the Student Administration and Examinations Office. Please fill in the form located on the right side of our homepage. Usually you do not have to hand in any other documents. Please make sure that your visa and/or your university entrance qualification allow you to enrol in the new study programme.
If the new programme is a master programme you need to fulfill the prerequisites that are stated in the admission regulations. You will find all prerequisites on the website of the Admissions Office.
Applications for change of study for master programmes need to be handed in before the exams of the current semester take place, usually the beginning of February in a winter semester and the beginning of July in a summer semester.
If you would like to change your study programme and your new study programme is one that does require prior admission, please contact the responsible official of the Admissions Office. The responsible official will give you information concerning prerequisites for the study programmes and necessary documents.
If you would like to change your study programme and you are already in an advanced semester or wish to change to an advanced semester, some special rules apply:
If you wish to change your study programme and an advanced semester, you need to contact the chairman/chairwoman of the examination board. He or she will define which subject-related semester of the new study programme you need to be enrolled in. To enable him or her to do that please hand in all Transcripts of Records of your previous studies.
If you are enrolled in the third or a higher subject-related semester and you wish to abandon your studies and change your study programme you need to proof that you have seen your academic counsellor before applying for a change of study programme.
If you wish to change your study programme to the Master´s Programme Clinical Psychology and Psychotherapy you need the form "Antrag auf Studiengangwechsel/Wiedereinschreibung/Umschreibung" (only available in German) as well as the form "Masern-Immunschutz" (only available in German).
Further information regarding refunds of paid tuition fees and fees for international students after termination of enrolment can be found on our homepage Tuition Fees.
Please find the application form for reimbursement of the student union fee (only in German) on the website of the Studierendenwerk Ulm.
Generally official university withdrawal takes place at the end of the semester. However students can also request for withdrawal with immediate effect. The student ID card must be submitted with the withdrawal application form as well.
Students will be officially withdrawn if
Students who are enrolled in the cooperative study programmes Computational Science and Engineering Bachelor or Master and apply for termination of enrolment must submit the "Declaration to Ulm University of Applied Sciences on terminaiton of enrolment" (see form below).