Every student who may probably be liable to pay tuition fees will receive an information sheet from Ulm University which has to be filled in and returned in time.
Together with this information sheet you may also file a request for exemption from the tuition fees. On the request form, you will also have to indicate why you are eligible for exemption and do not have to pay tuition fees. The assessment sheet has to be filled in immediately and must be returned in time to the department of admissions at Ulm University before the semester starts. As already stated, all documents have to be submitted together with the information sheet. Usually, the documents will comprise a proof of your residence permit, the electronic residence permit (eAT) and, if applicable, additional documents from the immigration office.
Note that the sooner you submit your assessment sheet and documents, the quicker they will be checked. If your documents could not be submitted in time or too late and you are not to be held liable for this delay in the process, then your paid fees will be reimbursed. The latter is also valid if the reason for a possible exemption from tuition fees becomes effective within one month after lecture commencement.
After the documents and requests have carefully been checked, students (or applicants) liable to pay tuition fees will receive a notification of fees from the university. Of course you may file an appeal against the notification.
All students (and applicants) who do not receive an information sheet and a notification of fees are not liable to pay tuition fees. The same is valid for students who are granted exemption from the tuition fees.
You are obliged to co-operate (§10 LHG)
Students and applicants are obliged to co-operate. All personal details and documents which are needed for the calculation, exemption or reduction of tuition fees have to be submitted at the latest by the time of enrolment or re-registration. Furthermore, all changes of personal data have to be submitted to Ulm University immediately. The university is not obliged to check or retrieve the facts in its own motion