“Publish and Read” is a contract component to finance scholarly journals that is often used in transformative agreements between library consortia and publishers. The publish and read agreements negotiated by Projekt DEAL are a well-known example. In this type of financing, the participating research institutions pay not only to read the content of the journal in question (as is the case with subscriptions) but also for their authors to publish open access in that journal. Reading access is covered by the publish and read fees. The level of the fees is calculated based on the publication output of the individual institutions. (Source)

Publish and Read/OA transformation agreements include the option for corresponding authors of the participating institution to publish their articles in the licensed journals under a CC licence (preferably CC BY 4.0) at no additional cost.

Authors should note the following points when exercising the OA option:

• Corresponding author has an affiliation with Ulm University (mandatory)
• Affiliation in the article is congruent with the affiliation in the submission systems
• Submission is made from the campus network (remotely via VPN)
• Submission is made with email address "@uni-ulm.de", if possible (mandatory for some contracts)
• In case of doubt, members of the University Hospital should clarify the authorisation with the planned affiliation information before submission. Ideally, the affiliation details should include "Universität Ulm" or "Ulm University"

Please note: central APC funding of individual articles in hybrid/subscription journals that are not included in the university's publish and read/OA transformation contracts is not possible!

The licensing of scientific articles under Creative Commons licences is a central component of the Open Access transformation. The primary aim is to preserve the authors' exclusive rights of use to their own content and at the same time to enable other scientists to reuse it in a legally secure manner and as freely as possible - always under the aspect of attribution, which is inherent in all Creative Commons licences (BY=Attribution).

If there is a choice, the licence

CC-BY 4.0

licence should always be chosen. This licence is considered standard and best practice and fulfils all requirements for attribution and free reuse. If this licence is selected, the requirement of Ulm University to enable free re-use is fulfilled.

Please note, in accordance with the Open Access Resolution Ulm University:

licence suffixes such as -NC, -ND or -SA should be avoided.

Explanation of terms:

Original OA journals: Journals that publish exclusively Open Access articles - Fully OA.

Subscription journals: Journals for which a subscription fee is due for reading. Articles that are also voluntarily made Open Access -hybrid OA- are not eligible (exception: Open Access transformation contracts).

Strict quality assurance procedures: As a rule, this means peer review or a corresponding quality assurance procedure is recognised in the discipline. The kiz also checks whether the journal is listed in the Directory of Open Access Journals (DOAJ) and in at least one of the subject-recognised databases for literature searches. In case of doubt, especially if there is a suspicion of predatory publishing, no funding will be granted. Please clarify the journal's eligibility for funding ideally before submission, preferably by email to oa [at] uni-ulm.de.

Corresponding/Submitting Author: Since OA funding follows international regulations and there should be no double payments, the fund-managing institutions have agreed to pay OA funding only to authors who are also responsible for the accounts. First or last authorship in the sense of scientific relevance therefore plays no role in this context.

Further requirements for the granting of funding:

• If possible, publication funds from third party funded projects should be prioritised.
• Payment of the invoice from department/hospital cost centre, reimbursement of article fees can only be made to this cost centre.
• Reimbursement only after publication.

If you apply for funding:

• Your article will be published in the institutional repository of Ulm University: OPARU,
• Your article will be listed on the kiz website and in the OpenAPC database.

Even if continuous funding is sought, the available funds are available according to the FIFO principle.

Please use the reimbursement form for your application.

For a funding application from the Open Access Funds you need:

•  a proof of your publication (preferably a DOI link),
•  a scan of the original invoice as a PDF,
•  as well as an SAP voucher showing the amount of the final sum actually paid as well as the cost centre (directly as an SAP statement as "hardcopy" or via account information).

Does not apply to the following publishers, as these are paid centrally by the kiz via a collective invoice. The authors will be charged their own contribution:

• Elsevier DEAL title list
• Springer DEAL title list
• Wiley DEAL title list

Does not apply to the following publishers as costs are covered under OA-transformational agreements:

• Association of Computing Machinery (ACM)
• Cambridge University Press
• Institute of Physics (IoP)

• If your item is part of a central invoice, we will request a cost centre by e-mail to retrieve the personal contribution.
• In case you indicate a cost centre of the university hospital, the amount will be invoiced to the university hospital by the kiz. Invoicing takes place without the participation of the authors.
• Articles in the open access journals at Elsevier, Springer Nature and Wiley fall under the funding conditions of the open access funds and require a personal contribution from the authors.

A lump sum of 700 euros per article is available for OA publications published on or after 1 January 2022 (FIFO principle). The budget is managed by the kiz.

The DFG specifies publication costs in the guidelines for the use of funds [1/22] for the Open Access funding program (excerpt):

26.2.3.1 Special billable expenses.

Funds can be used for publications whose authors who are liable for payment are to be considered members of the institution at the time of publication (publication date).

26.2.3.2 Special non-billable expenses

Funds provided by the DFG may not be used for:

• Open Access articles in hybrid journals without contractual billing of publication access charges;
• Publications without scientific content;
• separate funding of individual contributions to edited volumes;
• Conference proceedings for which funding is available from other sources (e.g., admission fees, membership fees, etc.);
• Publications in so-called mirror journals;
• Administrative fees (e.g., in the case of DEAL contracts);
• fees that are additional to the OA publication fee (e.g., fee for licensing, for color illustrations and number of pages, etc.);
• Submission charges;
• Publications that could have been published open access but were not due to opt-out rules.

Double funding of the same publication in different aggregation forms (e.g. preprint and journal article, contribution to anthology and article) must be excluded by the institutions.