Guide: Setting up TOTP with hardware token (Zentrale Universitätsverwaltung)
The following guide briefly describes how to assign a hardware token issued by Ulm University to yourself.
Important:
- Please read the complete instructions once before you start setting up a hardware token.
- If you are changing jobs, you need to note the the following:
- Change within the Zentrale Universitätsverwaltung: As the hardware token is assigned to you as a person, you must keep it and continue to use it.
- If you are leaving the Zentrale Universitätsverwaltung: In this case, you have two options:
- You can continue to use the hardware token already assigned to you outside the Zentrale Universitätsverwaltung and do not need to do anything else.
- You can switch to a software token when you are leaving the Zentrale Universitätsverwaltung. To do this, you have to complete the following steps:
Please perform the following steps to terminate your employment with the Zentralen Universitätsverwaltung.- Please reset your IDM password (see. "What can i do if i lose my token?")
- Please assign a new token to yourself now (see. "Employees other than ZUV (incl. student assistants and research assistants"))
- Please return your former hardware token together with the key to the responsible janitor.
- If you are leaving Ulm University: please hand in the hardware token assigned to you together with the key to the responsible janitor. There is nothing further to be done here.
What do I need for the setup?
To use a hardware token as a TOTP generator, you need:
- Access to the IDM of Ulm University
- Ulm University hardware tokens (these are issued to employees of the Zentrale Universitätsverwaltung via the secretariats)
How do I use a hardware token?
- After pressing the power button, the one-time password appears on the display.
- The timer displays the validity period of the password. The maximum validity period is 30 seconds. The validity period starts at the beginning (hh:mm:00) of a minute and then again after 30 seconds (hh:mm:30). This means that the full 30 seconds are not always available for entering the one-time password.
- The battery should last at least five years. If the battery status display is in the last third, the hardware token should be replaced.
- "ONE TIME PASSWORD" shows your current TOTP.
How do I assign a hardware token to myself?
- Please log in to the IDM portal of Ulm University with your known user name/e-mail address and password.
- Go to the MFA administration area.
- In the MFA administration area, you will find under "Hardware-Token" the "Aktivierung/Test eines Tokens" function.
- Take your hardware token and generate a TOTP by pressing the red button, enter it and execute the function.
- If the function was successful, the activation of the hardware token is complete and you can now use it.
- If the function could not be completed successfully, please execute it again with the next TOTP generated.
Who can I contact if I have problems?
If you have any problems or questions, please contact: helpdesk(at)uni-ulm.de
- Please click on the "Hardware-Token zuweisen/testen" function in the "Hardware-Token" sector.
